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Rental Details
How
much is the rental
donation?
The rental donation is $350.00. The facility owners also require a separate $350.00 deposit check. This will be refunded once the facility is inspected and found in the same shape as when it was rented. Compared to facilities of similar size and seating, the average rental cost for those facilities is $500.00 and up. Additionally, they can be rented for only a few set hours. Is
the rental only for one
meeting room?
The rental includes the use of both the large and small meeting rooms. In effect, for a $350.00 donation, a group can book the entire facility. What
else is included?
The full facility including: Lobby Kitchen (Sink, Refrigerator and Freezer only) Dining Room (Small Meeting Room) Lodge Room (Large Meeting Room) Mens/Womens restrooms Library and adjoining halls Parking lot The rental also includes interior lighting and power, HVAC, water, media equipment, local telephone use and an outside industrial dumpster. What
isn't included in the
rental?
Due to liability issues, the facility owners do not allow use of any of the kitchen equipment. This includes: stove coffee maker, dishwasher, utensils, dinnerware and silverware. Additionally, the facility owners will not allow use of: secretary’s office, janitor’s closet, upstairs lighting room, inside storage and utility closets What
can the facility be used
for?
The lodge can be used for any lawful and pre-approved activities. This is subject to the final review of the facility’s Property Management Committee. Absolutely NO alcohol can be served or consumed on the premises. This includes the parking lot. Groups that booking with individuals under the age of eighteen (18) must have adult supervision. Can
the facility be used for
commercial sales operations and fund raising?
Yes. However, the Property Management Committee reserves the right to charge additional fees for these activities upon review and approval of the activity. What
is considered a general
guideline?
The owners of this facility are a fraternal group dedicated to families, charity and religion. A basic rule of thumb to follow is that if the activity you are planning meets the criteria of prudent public decency, the chances for a favorable review increase. What
if I have to cancel my
event?
Any event can be canceled by giving a 30 day notice in writing to the Property Management Committee. Any event that is canceled without a 30 day notice will result in the forfeiture of the $350.00 rental donation. Does
the facility allow
double booking?
No. What
else is needed?
In addition to a signed Special Use Agreement, the $350.00 rental donation and the $350.00 cleaning deposit, the facility also requires that each group obtain an Insurance Rider. The proof of insurance with a Certificate of Insurance naming Scottsdale Masonic Lodge 43 as “Additional Insured” will be provided to the Property Management Committee. The group must maintain this insurance for the entire duration of the activity. The minimum acceptable insurance must have a One Million Dollar umbrella injury/death liability, and negligent damage coverage in the amount of Fifty Thousand Dollars. The responsible party or group named on the insurance rider is responsible for any and all damage to the facility, equipment or enclosed effects during the period of the rental. Is
security provided?
Facility security including the parking lot for the prevention of theft or vandalism of any equipment, furniture, or enclosed effects during the use of the facility is the sole responsibility of the group renting the facility. |